Youth Sports Software · Coaches, team managers & sports parents
Privacy
Minor player data & family consent — the non-negotiable layer
Minor player data is consent-gated, access-controlled, and never public — from the first roster import
Every player on a youth sports roster is a minor. Their data — name, age group, family contact, and photo — is not public. It is not shared with outside companies or advertisers. It is not visible to other families on the team. A family must opt in before their child’s information is used for any communication. Consent is collected at roster-import, not assumed after sign-up. Consent can be withdrawn at any time: an opted-out family is removed from the active list immediately.
Team photo day adds a second consent layer: minor player photos are consent-gated and access-controlled. A family’s photo is never public and never visible to another family. Facial recognition is a capability we are building and is not turned on today and is not used to match or identify a player in this flow. There is no public roster lookup that returns a player’s photo. The consent record is part of the onboarding agreement, not a footnote. If the organisation ever leaves the platform, every consent record and data record leaves with it — a full export in a portable format.
What is built and what is coming — plainly
The roster and comms engine are built; delivery is honest-off. Schedule, alerts, and the photo store are in development.
Built today: the team roster engine and family contact matching; the family communications engine (message composition and the opted-in recipient list); and the photo-day coordination layer with slot scheduling and catalog management. Honest-off: message delivery (email and in-app) — queued, not dispatched, until the delivery channel is provisioned. In active development: the season schedule editor and family-facing event view, and the game-day alert delivery engine.
In early access — built but not yet live for all teams: SMS carrier delivery for game-day texted alerts (the alert logic and foundation are built; the carrier integration is in active development); the parent-facing photo-day ordering interface (the coordination layer is built; the ordering store and checkout are not yet enabled); and the money rail that accepts payment from a parent at the photo-day store (honest-off — present in the platform, not enabled for live transactions). There is no live parent checkout today. No pricing commitment. No subscription.